The most comprehensive software for tutoring businesses

TutorCruncher handles everything from scheduling to payments, tutor management, and more, all in one place.

4.8 average rating 500+ reviews

Designed for companies of all sizes, from entrepreneurs to enterprise, agencies, centers & online tutoring

Crunch your numbers and run your lessons, in one place

Automate payroll

Automate your entire accounting workflow with TutorCruncher's invoicing system. Never run payroll again!

Streamline scheduling

Full calendar view with automatic lesson planning to easily manage your tutors' schedules, no matter how many.

Integrate lesson tools

We integrate with all the best online whiteboard providers and other lesson tools so your tutors can provide the best lessons possible.

Use intelligent analytics

Intelligent analytics to analyse the performance of your business. Including revenue, tracking, and email open rates.

Get human support

Unparalleled customer support from our in-house team, including advice and support from industry experts.

Solutions that scale with your tutoring business

Everything you need to grow your business

Manage complex schedules, tutor communications, payroll, and track analytics, all from one place. No more tool switching. No more guesswork.

Easy payments, automated payroll, no spreadsheets

Say goodbye to spreadsheet fatigue and days spent sending invoices and payments to individual tutors. With TutorCruncher, you can automate your entire billing process, including running split payments.

Future-proof your tutoring company

TutorCruncher caters to tutoring businesses of all types and sizes, from agencies to large enterprises. Track the data you need to scale your business, from jobs, tutors, lesson reports, and revenue, we’ve got the insights you need to grow.

Why our customers choose TutorCruncher

"I ran my tutoring agency for 10 years and tried just about every portal software on the market before switching to TutorCruncher, and I only wish I had done it sooner. TutorCruncher has cut my administrative workload by at least 60%, freeing up time to focus on growth and my clients. The time and effort it saves more than justifies the cost, and the team behind it is professional, responsive, and open to feedback."

Alexander Friedman
Founder, Brooklyn Math Tutors

"We love how TutorCruncher simplifies tutor matching, scheduling sessions, and sending invoices. It has saved us so much time compared to our previous setup. It does exactly what we hoped it would do - make us more efficient and allow us to move everything under one "roof." It's also an excellent value for the features and convenience it provides."

Adam Silver & Ashley O'Dell
President & Director of Operations, Denver Test Prep

"TutorCruncher has transformed the way we organise our operations, helping us achieve what we couldn’t before. It stands out as the ultimate solution in the market for managing a tutoring business and has been a game changer for us!"

Matt Jarvis
Director, Superior Learning Ltd

"TutorCruncher has significantly reduced my workload and streamlined our systems, making everything much more efficient. It's easy to use on both phone and desktop, and clients find it equally user-friendly. It's become an integral part of our operations, saving us time and effort while delivering a smooth experience for everyone involved."

Emma Harper
Director, Core+ tuition

"As an organization with many contractor tutors, TutorCruncher offered the best pricing plan for us. The platform's versatility meets all our needs, and the standout feature is their exceptional customer support. The TutorCruncher team is incredibly responsive, quickly providing fixes and feature updates when needed."

Leila Hassan
Founder & CEO, Apex Admissions

"TutorCruncher is incredibly cost-efficient, especially for a growing team. The customer service is the best I’ve experienced within the LMS product world. They offer an internal video call software, or you can connect via Zoom. Additionally, their transparent communication and constant upgrades are a huge plus."

Julianne Peters
Founder & CEO, Design Success Network

Built for tutoring

Secure technology designed for your tutoring business

GDPR Compliant

Fully compliant with data protection regulations

Encrypted data

Your data is encrypted and securely stored at all times

Stripe-secured payments

Secure payments you can trust to scale your business, wherever you are

Dedicated human support

Our UK and US support teams are on hand every step of the way

Simple pricing designed to scale

Pay as you go

For tutoring companies starting out
Starting from £25/month

Startup

For scaling tutoring companies
Starting from £60/month

Enterprise

For large-scale tutoring companies
Starting from £200/month

Frequently Asked Questions

Is TutorCruncher for tutoring businesses and tutoring agencies?

Yes! TutorCruncher is built to support both tutoring businesses and agencies.

If you employ your tutors directly, the platform handles payroll, scheduling, and lesson management as a unified system. If you run an agency model, connecting clients with self-employed tutors, TutorCruncher supports split invoicing, contractor payment tracking, and the admin that comes with managing independent tutors at scale.
Not sure which model fits you? Our team can help you figure out the right setup.

How long does it take to get set up on TutorCruncher?

You can get set up on TutorCruncher in as little as one day. Our team will walk you through importing your tutors and clients, configuring your billing, and getting your first lessons scheduled. You’ll also get 3 months of priority, hands-on support as standard, to help you onboard as smoothly as possible. If you'd prefer a guided walkthrough before you start, you can book a demo with our team.

What happens when my free trial ends?

At the end of your two-week trial, you choose whether to continue with a paid plan. We'll remind you before the trial ends, and if you decide TutorCruncher isn't right for you, you can cancel with no charge and no obligation. If you do continue, your data, settings, and tutor profiles carry over seamlessly, so there's no need to start from scratch.

Do my tutors and clients use the TutorCruncher platform too?

Yes, and our platform is designed to make that easy.

TutorCruncher gives tutors their own login to view their schedule, submit lesson reports, and track their earnings. Clients and parents get a separate portal to book sessions, make payments, and follow their student's progress.
Both portals are straightforward to use on mobile or desktop, and our support team can provide guidance materials to help you roll them out to your tutors and clients.

Does TutorCruncher handle payments and payroll?

Yes! It's one of the things we do best. On the client side, you can collect payments by card or bank/ACH transfer, with invoices generated and sent automatically.

On the tutor side, the platform tracks earnings and automates pay runs, so you're not manually calculating what each tutor is owed at the end of every month.

For US customers, this includes tracking contractor payments for 1099 reporting. For UK customers, the platform supports the split invoicing model used by agencies operating under the Employment Agencies Act.

Either way, the goal is the same: no more spreadsheets, no more chasing payments manually.